The equipment inventory, in the same tool as the courses
Wetsuits and boards stop living in a separate notebook.
In short
- The inventory is described on three levels: categories, models, and items tracked one by one as soon as they carry an identifier.
- Availability reads day by day, and conflicts show before renting, not after.
- A rental is paid for and invoiced in the same place as a course, with its own tab on the client record.
Track an item, or just a stock
Not every school numbers its gear. A model can therefore be handled as stock — five size-M wetsuits — or item by item when each carries an identifier and deserves its own history.
Condition and damage are recorded on the item. An extension and a deposit are handled from the rental, with no spreadsheet in between.
The money side of a rental
Rates are set per duration. A payment link can target a specific rental, and the invoice lands in the same place as the ones for courses.
- Rates per unit of time
- Payment link targeting one rental
- Deposit and extension
- A “Rentals” tab on the client record
At the counter, day to day
- Hand out and take back in bulk: a whole family in one action
- Correct the period either way, with the price recalculated on the full duration
- Late returns visible in the list and on the dashboard
- Damage recorded even after the return, billed on its own line
- Clients find in their space the equipment rented and what is still to return
At a glance
- Tracking
- by stock or by item, per model
- Availability
- day by day, conflicts visible before renting
- Module
- enabled school by school
Frequently asked
Does every piece of gear need an identifier?
No. A model is handled as stock if the school does not number its items; individual tracking is for what deserves a history.
Does a rental appear on the client's invoice?
Yes, in the same place as their courses, and payment goes through the same flow.
Can clients rent online?
Today, a rental is entered at the counter by the team. Clients then find what they rented, and what they must return, in their own space.
See also
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